Document Any Incident, Anywhere
One tablet, one form, signal or not. Body diagram, vitals, photos, signatures, and reports in one place. No install, no IT ticket, no enterprise contract.
Incident Reporting Is Broken
Most organizations are stuck choosing between paper forms, overpriced enterprise software, or generic tools that weren't built for medical documentation.
Paper Forms Are a Liability
No audit trail, no access control, no search. Paper reports expose your organization to compliance violations, lost records, and impossible data analysis.
Enterprise Software Is Overkill
Full-scale ePCR platforms cost thousands a month and require dedicated IT. They're built for large municipal agencies, not you.
Generic Tools Fail Without WiFi
Most web apps stop working in basements, stadiums, warehouses, and remote locations. When connectivity drops mid-incident, you lose data.
Built for Teams That Document Incidents
From a five-person team to a multi-site organization. Custom fields, branding, and role-based access make it fit your workflow.
Campus Public Safety
Higher-ed public safety teams, campus security, and student health services.
Event Medical Services
Concerts, festivals, marathons, sporting events, and conventions.
Recreation & Venues
Gyms, climbing facilities, ski patrols, and recreation departments.
Theme Parks & Aquatic Centers
Theme parks, water parks, public pools, and venue first aid.
Camps & Childcare
Summer camps, day camps, daycare centers, and after-school programs.
K-12 Schools
School nurses and safety officers with FERPA and licensing needs.
Sports Medicine
Athletic trainers tracking injuries, concussions, and treatment.
Workplace Safety
Corporate campuses, manufacturing, and OSHA reporting.
See the Application in Action
Click through the real interface. Browse the dashboard, see how incidents get documented and reviewed, or check out offline mode.
ePCR Software
Built for How You Actually Work
Designed around real-world workflows for responders, supervisors, and admins.
True Offline-First Architecture
Document incidents with full functionality even when connectivity drops. Data is stored locally, encrypted, and synced automatically when you're back online.
- ✓ Full incident creation and editing without internet
- ✓ Automatic background sync when reconnected
- ✓ Automatic conflict resolution for simultaneous edits
- ✓ Escalating color-coded offline warnings
Complete Clinical Documentation
Everything your team needs to document an incident: vitals, body surveys, photos, signatures, and GPS.
- ✓ Vital signs with normal/abnormal/critical thresholds
- ✓ Gender-specific interactive body surveys
- ✓ Encrypted photo attachments (camera + upload, 5 per incident)
- ✓ Digital patient signature capture with custom consent text
- ✓ GPS auto-capture with accuracy rating
- ✓ Patient address, emergency contacts, and responder notes
Make It Yours
Tailor every aspect of the app through the admin panel - no code or IT tickets required.
- ✓ Custom fields with conditional logic and PHI encryption
- ✓ White-label branding (logo, colors, favicon, app name)
- ✓ Organization-wide timezone, units, and time format
- ✓ Custom patient signature consent text
- ✓ Multi-language support with admin-managed translations
Encrypted, Audited, Access-Controlled
Strong security that stays out of your team's way while keeping your organization protected and audit-ready.
- ✓ Every record access is logged automatically - a complete audit trail by default
- ✓ Role-based access: admin, supervisor, and responder - each sees only what they should
- ✓ Records encrypted on the device and during sync, so a misplaced tablet stays just a hardware loss
- ✓ Automatic session timeout, PIN lock, and account lockout after failed login attempts
- ✓ Trusted devices sign in faster on the second use - no retyping your full password every shift
- ✓ Emergency "break-glass" access for crisis situations - every use is logged and routed for supervisor review
Everything Your Organization Needs
ePCR Software covers the full workflow, from first response to supervisor sign-off.
Advanced Search & Filters
Find any incident instantly. Filter by status, date, responder, or location. Click chart elements to drill down into your data.
Interactive Reports
Clickable charts and graphs. Filter incidents by clicking bars, pie slices, or locations. Visual filter chips with clear buttons.
Supervisor Review Queue
Approve, request changes, or reject incidents. Full review history with timestamps and reviewer attribution.
Custom Fields
Add your own fields without writing code. Text, dropdowns, checkboxes, dates, with conditional logic and PHI encryption.
White-Label Branding
Custom logo, colors, favicon, and app name. Make it look like your own product with real-time color theming.
Real-Time Notifications
In-app bell dropdown and browser push notifications. Customizable per-user with status type filtering.
Photo Attachments
Snap a photo of the injury straight from the report. Up to 5 photos per incident, encrypted automatically, viewable fullscreen.
Signature Capture
Patients or guardians sign on-screen with a finger or stylus. Customize the consent text per organization. Stored encrypted, ready for audit.
GPS Location
One-tap location capture with accuracy rating (excellent/good/moderate). Coordinates and timestamp recorded.
No Install Required
Open the URL on any device and start documenting. No app store wait, no IT ticket, no version mismatch. Optionally pin to the home screen like a native app.
Emergency Access
Break-glass protocol with admin-configured access codes. Mandatory post-access supervisor review and audit trail.
Real-Time Dashboard
At-a-glance stats: active incidents, today's reports, pending sync, and total records. Quick action buttons.
Timezone & Units
Organization-wide timezone, measurement system (Imperial/Metric), and time format (12h/24h) settings.
Active Users Monitor
Real-time view of who's logged in, their role, last activity, and device. Multi-session tracking.
Data Retention
Configurable auto-deletion policies. Set retention periods for compliance and data minimization.
Multi-Language Support
Built-in translation management. Admin-editable UI strings for any language. No code changes needed.
Works on the Devices You Already Use
No installation, no IT tickets. If you have a modern browser, you can run ePCR Software.
Desktop & Laptop
- Windows 10 / 11 (64-bit)
- macOS 11 Big Sur and later
- Chromebooks and Linux desktops
- Shared institutional computers
Mobile & Tablet
- iOS 14 and later (iPhone & iPad)
- Android 9.0 (Pie) and later
- Tablets in EMS vehicles
- Rugged field devices
Browsers
- Google Chrome (recommended)
- Microsoft Edge (latest)
- Safari (macOS & iOS)
- Mozilla Firefox (latest)
Encrypted data transmission (HTTPS/TLS), session continuity between devices, and full offline functionality on every supported platform. No app store, no MDM, no version fragmentation.
Built for Organizations That Care
We built ePCR Software because we saw the gap firsthand. Small safety teams, school nurses, camp directors, gym managers, and licensed-care staff were stuck choosing between paper forms and enterprise systems that cost more than their entire budget.
Our team combines field experience with modern software engineering. We believe every incident encounter deserves accurate, secure documentation, no matter your organization's size or budget.
ePCR Software is designed in Michigan and built with a simple principle: compliance shouldn't be complicated, and good tools shouldn't be unaffordable.
Security isn't an add-on. Every record is encrypted, access-controlled, and audit-logged - automatically.
Stadiums, campuses, remote trails. Your documentation tool shouldn't depend on a cell signal.
Powerful enough for real compliance needs. Simple enough that your team actually uses it.
See How ePCR Software Stacks Up
How we compare to paper-based tracking and enterprise ePCR platforms.
Paper-based reporting quietly costs $500-$1,500 per month, per organization.
That's the labor, storage, and compliance-risk overhead of paper forms - before you factor in the cost of a single lost record or compliance finding (industry estimate, not a customer figure).
| Feature | ePCR Software | Paper / Spreadsheets | Enterprise ePCR |
|---|---|---|---|
| Works Offline | ✓ Full functionality | ✓ Inherently | ✗ Rarely |
| Encrypted & Audit-Ready | ✓ Built-in encryption | ✗ No encryption | Varies |
| No Install Required | ✓ PWA / browser | ✓ N/A | ✗ Native apps |
| Photo Attachments | ✓ Encrypted photos | ✗ | Sometimes |
| Audit Trail | ✓ Automatic | ✗ Manual | Sometimes |
| Custom Fields | ✓ Admin-configurable | ✗ Fixed | Limited |
| White-Label Branding | ✓ Logo, colors, name | ✗ | Limited |
| Setup Time | ✓ Minutes | ✓ Immediate | ✗ Weeks+ |
| Cost | ✓ Affordable | ✓ Low (hidden labor) | ✗ $$$$ |
| Multi-Language | ✓ Admin-managed | ✗ | Limited |
Frequently Asked Questions
Ready to Modernize Your Incident Reporting?
Organizations in EMS, workplace safety, sports medicine, schools, and events have already made the switch from paper.
No credit card required. Try the demo to get started.
We'd Love to Hear From You
Whether you're a team of one or one thousand, we'd love to show you what ePCR Software can do.
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