Incident Reporting That Works Everywhere
HIPAA-compliant patient care reporting for EMS, workplace safety, events, schools, and more. Works offline, too.
Incident Reporting Is Broken
Most organizations are stuck choosing between paper forms, overpriced enterprise software, or generic tools that weren't built for medical documentation.
Paper Forms Are a Liability
No encryption, no audit trail, no access control. Paper reports expose your organization to HIPAA violations, lost records, and impossible data analysis.
Enterprise Software Is Overkill
Full-scale ePCR platforms cost thousands a month and require dedicated IT. They're built for large municipal agencies, not you.
Generic Tools Fail Without WiFi
Most web apps stop working in basements, stadiums, warehouses, and remote locations. When connectivity drops mid-incident, you lose data.
Built for Organizations That Document Medical Incidents
From a five-person volunteer squad to a multi-site enterprise. Custom fields, branding, and role-based access make it fit your workflow.
Campus & University EMS
Student-run and professional campus first responder programs.
Event Medical Services
Concerts, festivals, marathons, sporting events, and conventions.
Volunteer & Small EMS
Volunteer fire departments and small ambulance services.
Workplace Safety
Corporate campuses, manufacturing, and OSHA reporting.
Sports Medicine
Athletic trainers tracking injuries, concussions, and treatment.
K-12 Schools
School nurses and safety officers with compliance needs.
Community & Mobile Health
Free clinics, mobile health units, and disaster relief.
Recreation & Venues
Ski patrols, theme parks, arenas, and recreation depts.
See the Application in Action
Click through the real interface. Browse the dashboard, see how incidents get documented and reviewed, or check out offline mode.
ePCR Software
Built for How You Actually Work
Designed around real-world workflows for responders, supervisors, and admins.
True Offline-First Architecture
Document incidents with full functionality even when connectivity drops. Data is stored locally, encrypted, and synced automatically when you're back online.
- ✓ Full incident creation and editing without internet
- ✓ Automatic background sync when reconnected
- ✓ Automatic conflict resolution for simultaneous edits
- ✓ Escalating color-coded offline warnings
HIPAA Compliance Without the Complexity
Strong security that stays out of your team's way while keeping your organization protected and audit-ready.
- ✓ AES-256-GCM encryption on all patient health information
- ✓ Automatic session timeout with PIN lock screen
- ✓ Account lockout after 5 failed login attempts
- ✓ Enforced password policies (strength requirements)
- ✓ Multi-device enrollment with passwordless unlock
- ✓ Emergency break-glass access with mandatory review
Complete Clinical Documentation
Everything your team needs to document an incident: vitals, body surveys, photos, signatures, and GPS.
- ✓ Vital signs with normal/abnormal/critical thresholds
- ✓ Gender-specific interactive body surveys
- ✓ Encrypted photo attachments (camera + upload, 5 per incident)
- ✓ Digital patient signature capture with custom consent text
- ✓ GPS auto-capture with accuracy rating
- ✓ Patient address, emergency contacts, and responder notes
Make It Yours
Tailor every aspect of the app through the admin panel - no code or IT tickets required.
- ✓ Custom fields with conditional logic and PHI encryption
- ✓ White-label branding (logo, colors, favicon, app name)
- ✓ Organization-wide timezone, units, and time format
- ✓ Custom patient signature consent text
- ✓ Multi-language support with admin-managed translations
Everything Your Organization Needs
ePCR Software covers the full workflow, from first response to supervisor sign-off.
Advanced Search & Filters
Find any incident instantly. Filter by status, date, responder, or location. Click chart elements to drill down into your data.
Interactive Reports
Clickable charts and graphs. Filter incidents by clicking bars, pie slices, or locations. Visual filter chips with clear buttons.
Supervisor Review Queue
Approve, request changes, or reject incidents. Full review history with timestamps and reviewer attribution.
Custom Fields
Add your own fields without writing code. Text, dropdowns, checkboxes, dates, with conditional logic and PHI encryption.
White-Label Branding
Custom logo, colors, favicon, and app name. Make it look like your own product with real-time color theming.
Real-Time Notifications
In-app bell dropdown and browser push notifications. Customizable per-user with status type filtering.
Photo Attachments
Capture photos from camera or upload files. Up to 5 encrypted photos per incident with fullscreen preview.
Signature Capture
Touch-friendly digital signature pad with customizable consent agreement text. Encrypted PNG storage.
GPS Location
One-tap location capture with accuracy rating (excellent/good/moderate). Coordinates and timestamp recorded.
No Install Required
Progressive Web App with automatic updates. No app store, no IT tickets. Optional install-to-home-screen.
Emergency Access
Break-glass protocol with admin-configured access codes. Mandatory post-access supervisor review and audit trail.
Real-Time Dashboard
At-a-glance stats: active incidents, today's reports, pending sync, and total records. Quick action buttons.
Timezone & Units
Organization-wide timezone, measurement system (Imperial/Metric), and time format (12h/24h) settings.
Active Users Monitor
Real-time view of who's logged in, their role, last activity, and device. Multi-session tracking.
Data Retention
Configurable auto-deletion policies. Set retention periods for compliance and data minimization.
Multi-Language Support
Built-in translation management. Admin-editable UI strings for any language. No code changes needed.
Built for Organizations That Care
We built ePCR Software because we saw the gap firsthand. Small EMS teams, campus responders, and event medical crews were stuck choosing between paper forms and enterprise systems that cost more than their entire budget.
Our team combines emergency medical experience with modern software engineering. We believe every patient encounter deserves accurate, secure documentation, no matter your organization's size or budget.
ePCR Software is designed in Michigan and built with a simple principle: compliance shouldn't be complicated, and good tools shouldn't be unaffordable.
HIPAA compliance isn't an add-on. It's the foundation. Every feature starts with encryption, access control, and audit logging.
Stadiums, campuses, remote trails. Your documentation tool shouldn't depend on a cell signal.
Powerful enough for real compliance needs. Simple enough that your team actually uses it.
See How ePCR Software Stacks Up
How we compare to paper-based tracking and enterprise ePCR platforms.
| Feature | ePCR Software | Paper / Spreadsheets | Enterprise ePCR |
|---|---|---|---|
| Works Offline | ✓ Full functionality | ✓ Inherently | ✗ Rarely |
| HIPAA Compliant | ✓ Built-in encryption | ✗ No encryption | Varies |
| No Install Required | ✓ PWA / browser | ✓ N/A | ✗ Native apps |
| Photo Attachments | ✓ Encrypted photos | ✗ | Sometimes |
| Audit Trail | ✓ Automatic | ✗ Manual | Sometimes |
| Custom Fields | ✓ Admin-configurable | ✗ Fixed | Limited |
| White-Label Branding | ✓ Logo, colors, name | ✗ | Limited |
| Setup Time | ✓ Minutes | ✓ Immediate | ✗ Weeks+ |
| Cost | ✓ Affordable | ✓ Low (hidden labor) | ✗ $$$$ |
| Multi-Language | ✓ Admin-managed | ✗ | Limited |
Frequently Asked Questions
Ready to Modernize Your Incident Reporting?
Organizations in EMS, workplace safety, sports medicine, schools, and events have already made the switch from paper.
No credit card required. Try the demo to get started.
We'd Love to Hear From You
Whether you're a team of one or one thousand, we'd love to show you what ePCR Software can do.
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