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For Daycares & Summer Camps

Daycare & Camp Injury Reporting Software

Document a scraped knee or a real injury in minutes, reassure anxious parents the same day, and keep clean records for every licensing inspection. It runs on any phone, even with no signal.

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Works offline · No install · Encrypted & audit-logged by default
The Problem

One mishandled injury can undo years of trust

Parents expect answers now

A child gets hurt and the parent wants to know exactly what happened today. A vague, handwritten note erodes the trust your business runs on.

Seasonal staff, inconsistent records

Counselors and assistants are young, seasonal, and turn over fast. Each one documents differently, if at all.

Licensing inspections demand records

When a licensing inspector asks for your incident history, “it’s in a binder somewhere” is not an answer.

How It Helps

Simple enough for a counselor, solid enough for licensing

Dead-simple on any phone

A counselor can log an incident in minutes on the device in their pocket. Guided fields mean nothing important gets skipped.

Same-day parent communication

Generate a clear, professional incident report and document exactly when and how the parent was notified.

Works on the trail or at the pool

It’s offline-first, so documentation starts the instant something happens, even at an overnight camp with no signal, and syncs later.

Licensing-ready history

Every incident is stored, searchable, and exportable for state childcare licensing inspections and ACA camp accreditation.

Encrypted & access-controlled

Sensitive details about a child are encrypted on the device and visible only to the staff who should see them.

Body diagram & photos

Mark exactly where an injury happened and attach a photo. It’s far clearer than “bumped his head” scrawled on paper.

Who It's For

Built for the people watching the kids

Independent centers, multi-site chains, and seasonal camps.

Daycares & preschoolsIn-home childcareMulti-site childcare chainsDay campsOvernight campsAfter-school programsYouth sports programs

See how it works for the Center / Camp Director.

Built In

Records that hold up to a licensing visit

State childcare licensing documentationACA camp accreditation recordsSame-day parent notification trailEncrypted child dataSearchable incident historyRole-based staff access
FAQ

Questions teams ask before switching

What do I write in a daycare incident report?
A good daycare incident report records the child’s name, the date, time, and location, what happened and how the injury occurred, any injury (marked on a body diagram), the first aid or response given, the staff present, and when and how the parent was notified. Clear ePCR Software guides staff through each of these so nothing is forgotten.
How do daycares document injuries?
The best practice is a consistent digital report completed at the time of the incident, with a photo and body diagram where relevant, plus a logged parent notification. This replaces paper “boo-boo” slips that get lost and protects the center if a parent or inspector asks questions later.
Is there an app for camp injury reports?
Yes. Clear ePCR Software runs on any phone or tablet with nothing to install, and it works offline, so a counselor can document an injury on a hike or at the waterfront and it syncs once back in range.
Can it handle overnight camps with no Wi-Fi?
Yes. It’s offline-first: reports are created and saved (encrypted) on the device immediately and sync automatically when a connection returns.
Will this help with state licensing?
Absolutely. Every incident is stored in a searchable, exportable history so you can produce a clean record for a licensing inspection or accreditation review on demand.

See how fast an incident report can be

Try the live demo in two minutes, or get a quote for your center or camp.

Try the Free Demo Get a Quote