Skip to main content
1 (833) 442-7331 hello@epcrsoftware.com
For Property & Facilities Teams

Property Incident Report Software

Standardize slip and fall and tenant injury reporting across every building you manage, with site-level access and a clean, defensible trail for each property.

Try the Free Demo Get a Quote
Works offline · No install · Encrypted & audit-logged by default
The Problem

Many sites, many staff, inconsistent records

Every building reports differently

Across a portfolio, each site’s staff documents incidents their own way, or not at all, until a claim forces the issue.

Slip-and-falls are frequent and costly

Premises claims are common and expensive, and they hinge on whether you can prove the property responded appropriately.

Permissions are a mess

Each property’s records should be scoped to its own team, but paper and shared spreadsheets cannot do that.

How It Helps

One standard across every property

Multi-site by design

Standardize incident reporting across an entire portfolio while keeping each property’s records separate.

Site-level access control

Role-based permissions scope each building’s incidents to the right staff, with a portfolio view for regional and corporate ops.

Defensible per-property trail

Timestamped records, photos, witnesses, and an audit log prove the property responded appropriately to a slip and fall or tenant injury.

Capture it on the spot

A maintenance tech or site manager documents an incident on a phone, even in a parking garage with no signal.

Encrypted & audit-logged

Every record is encrypted and tracked, with a clear history of who changed what and when.

Spot patterns across the portfolio

See recurring hazards across buildings before they become a wave of claims.

Who It's For

Built for portfolios of every size

From a single HOA to a national management company.

Multi-family residentialHOA managementCommercial real estateCoworking operatorsApartment communitiesFacilities managementMixed-use portfolios

See how it works for the Property Manager.

Built In

Defensible premises documentation

Premises-liability documentationSite-level access controlPer-property audit trailEncrypted on device & in transitPhoto & witness evidenceInsurance-ready exports
FAQ

Questions teams ask before switching

What should a property incident report include?
It should capture the date, time, and exact location, the person involved (tenant, visitor, or contractor), what happened, the hazard or cause, any injury, photos of the scene, witnesses, and the property’s response. A consistent record like this is what defends a premises-liability claim.
How do property managers track incidents across multiple properties?
With a multi-site system: each building’s incidents are captured the same way and scoped to its own team via role-based access, while regional and corporate managers get a portfolio-wide view.
Can I control who sees each building’s records?
Yes. Access is site-level and role-based, so each property’s staff only see their own incidents while ops leadership sees everything.
Does it work offline in basements and garages?
Yes. It’s offline-first. Reports save on the device immediately in dead zones and sync once a connection returns.
How does this help with insurance and premises claims?
A consistent, timestamped, photo-backed record per property shows you responded appropriately, which is exactly what carriers and defense counsel need when a slip and fall becomes a claim.

Standardize incidents across every building

Try the live demo, or get a quote for your portfolio.

Try the Free Demo Get a Quote